How to Conduct Effective Virtual Board Meetings

19 Nov How to Conduct Effective Virtual Board Meetings

Virtual board meetings are a great option to avoid a face-to-face meeting. They can be an adaptable and efficient method for non-profit organizations to communicate with their boards and directors. The transition from in person to virtual meetings is not without obstacles. To ensure a productive and engaging board meeting, leaders of nonprofit organizations should follow a few simple rules to ensure the meeting runs smoothly.

Keep the Meeting focused on the Agenda

It’s easy to lose focus or lose interest during a virtual meeting. It’s vital that participants remain focused on the agenda and that board members don’t stray too far from its contents. It’s also beneficial for companies to record meetings online and distribute the minutes following each meeting.

Increase Attendee Engagement

It’s essential that nonprofits maintain high levels of board member involvement when transitioning to a virtual meeting format. Meetings can become stressful and awkward when attendees struggle to connect with one with one another via a digital platform. To prevent this from happening, it’s essential that the head of the board create a certain tone and atmosphere for every meeting and set rules for participation and communication.

One of the biggest issues in virtual meetings is avoiding the common “zoom fatigue”. Meetings that are too long can cause attendees to feel mentally exhausted and disconnected from each other. To cut down on the length of a virtual meeting and to help attendees stay engaged, it’s essential that presenters narrate their slides and videos prior the meeting starts and encourage attendees to take brief breaks in between each session.

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