Features to Look For in Document Sharing Software

06 Jun Features to Look For in Document Sharing Software

In the past sharing files with colleagues meant printing out documents or physically passing them to each other. This was inefficient and often resulted in miscommunication and errors. File-sharing software is an advanced alternative that lets employees to upload, download, and transfer various types of files via the internet or on a network. The most effective document sharing software come with features like version control, central data storage and real-time collaboration to make it easier for project managers to distribute information and manage projects in real-time.

Idealistically, the best tools for file sharing also allow IT to manage the content in order to prevent unsuitable data from sharing or sensitive information from getting leaked. They also ensure that users are using the latest version of every file. Cloud-based software allows for multiple permissions, which helps ensure security and stops leaks of data.

Version tracking is an essential feature of any document sharing program and many vendors have incorporated this into their systems to aid teams avoid duplicates or working with outdated versions. Look for it on platforms that support popular programs like Office, CAD files or even video and photos.

The most advanced document sharing applications also allow seamless collaboration. They are simple go to my blog to use and offer an enjoyable experience beginning with the onboarding process and continuing to day-to-day use. You should search for an user-friendly interface that allows users to search for specific words and phrases within titles and texts. You can also filter by file type, upload and modification dates, and other factors. Platforms should have the ability to sync files on your computer to the cloud for maximum convenience and productivity.